Justice Court Clerk I Job Description
Job Title
Justice Court Clerk I
Salary
Up to $38k Per Year
Date Posted
5/11/2023
Hours
Full Time
Justice Court is hiring a Justice Court Clerk I to perform a variety of specialized clerical, technical, and support duties to assist the Justice Court System.
Who We Are
The Lewis & Clark Justice Court is the judicial branch of County government responsible for the processing of all misdemeanor offenses, both traffic, criminal and animal control violations that occur within Lewis and Clark County. It is the court wherein nearly all felony cases that occur within Lewis and Clark County are initially filed. Justice Court processes citations issued by:
- Montana Highway Patrol
- Lewis and Clark County Sheriff’s Office;
- Montana Fish , Wildlife and Parks Department
- Motor Carrier Services of the Department of Transportation
- Lewis and Clark County Animal Control Officer
- State Department of Livestock
- State Gambling Control Division
- and in some cases the Helena Police Department.
Benefits
Lewis and Clark County offers a competitive benefits package which includes:
- Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.
- Traditional Plan – cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees.
- High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees.
- PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents
- Retirement plans
- Paid Vacation and Sick Leave and Holidays
- Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee.
- Wellness Screening Incentive
- Gym Membership Reimbursement
- Voluntary Supplemental Life Insurance
- Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
Other Benefits
- Working in a fast-paced environment
- Opportunity to serve on a variety of different committees
- Professional development and training opportunities
- Cost of living increases
- Market adjustments
- Step based wage increases
- 4 weeks paid parental leave
- Longevity pay
Justice Court clerk Application Instructions – Required Materials
Applications for this position are accepted online only through our career portal https://www.lccountymt.gov/hr/jobs.html.
The following items are required along with the on-line application:
- Resume
- Cover letter
Physical Demands
Duties of the Justice Court Clerk are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds. Position requires knowledge and use of typical office equipment including telephone, copiers, fax machines and personal computer. Position requires frequent contact with attorneys and continuous contact with citizens.
Job Qualifications
- The above knowledge, skills, and abilities are acquired through a combination of education and experience equivalent to graduation from high school and one (1) year of clerical experience.
- Associates degree in Office Technology or equivalent and legal office and/or court experience preferred.
- Knowledge of Montana Code Annotated including the Justice Court Rules of Civil Procedure;
- Montana Justice Court Uniform Rules of Procedures;
- County policies and procedures;
- Court clerical practices and procedures; business English, spelling, grammar and math;
- Confidentiality regulations and practices applicable to court proceedings.
- Ability to use common office machines;
- Operate computer systems and related software, including word processing, proprietary court and spreadsheet programs;
- Draft legal forms and documents according to prescribed standards;
- Maintain court calendar according to prescribed standards;
- Communicate effectively orally and in writing;
- Follow verbal and written instructions;
- Establish effective working relationships with other Montana court clerks, fellow employees, supervisors, and citizens.
Job Responsibilities
- Interacts with the public and provides customer service including answering phones, greeting citizens, and responding to questions in person and via email;
- Performs a variety of clerical duties including, typing, proofreading, filing, data entry, reviewing information and data for completeness and accuracy;
- Responds to public information requests and provides information;
- The Justice Court clerk Assists with processing misdemeanor and felony offenses, citations, out of state warrants;
- Provides the appropriate forms and advises the public on the Justice Court policies and processes;
- Prepares and processes paperwork for the Justice Court system;
- Composes letters, correspondences, and legal documents;
- Accesses databases to enter or update information;
- Coordinates with the Lewis and Clark County’s Sheriff’s Office, County Attorney’s, Montana Department of Corrections, Office of Public Defenders, and other local and state agencies;
- Distributes and processes mail;
- Justice Court Clerk maintains records and dockets of the Justice Court;
- Prepares and organizes the Justice Court calendar;
- Pulls and reviews files for hearings and prepares necessary forms relevant to hearings;
- Collects fees, provides receipting, and balances cash draw;
- Creates and maintains jury documents, sends notice of jury duty, and processes online questionnaires and summons;
- Performs other duties as assigned.