Justice Court Clerk Job Description
Job Title
Justice Court Clerk
Salary
$17.80 Per Hour/$37k Per Year
Date Posted
9/02/2024
Hours
Full Time
Justice Court Clerk Job Description
This Cascade County jobs listing for a Justice Court Clerk performs a variety of clerical, secretarial and administrative duties in a legal environment, adheres to the policies and procedures of the Justices of the Peace in the courtroom, chambers and office, processes criminal, traffic, civil, small claims and orders of protection cases filed in Justice Court.
The court clerk enters computer data, distributes orders and notices, processes and maintains court files and a variety of other documents, issues summons, subpoenas and citations, assists customers, collects court fees and payments and creates receipts, assists with and processes mail, fills in for and assists other Clerks in the office as needed and performs other related duties as required or assigned.
The successful applicant shall serve a 6-month probationary period and may have a criminal background check conducted. The results thereof may disqualify the applicant from consideration for employment with the County.
This position is covered by and subject to the Collective Bargaining Agreement by and between Teamsters Local Union #2 and the Cascade County Office and Clerical Employees.
Cascade County makes reasonable accommodations for any known disability that may interfere with the applicant’s ability to compete in the recruitment and selection process or an employee’s ability to perform the essential duties of the job. For Cascade County to consider such arrangements, the applicants must make known any needed accommodations.
Benefits
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
Notice to Applicants: Applicants who are claiming Veteran’s or Handicap Preference must provide a DD-214 Discharge Document (Part 4) or DPHHS Handicap Certification and Employment Preference Form with their application for employment so Cascade County may apply the preference during the selection process.
Job Qualifications
- Typing, data entry and word processing
- Operating various office equipment
- Professional phone and customer service etiquette
- Accurate filing, bookkeeping, accounting, cash handling and records management
- Organization and time management
- Accuracy and attention to detail.
Know ledge and understanding of:
- General office procedures
- Proper grammar, spelling and punctuation
- Court procedures and legal terminology
- Bookkeeping and record keeping practices
- Microsoft Office, Word, Excel, Outlook, internet and e-mail.
- Confidentiality standards and practices
- County and departmental policies, rules, procedures and functions
- Professional phone and customer service etiquette.
Job Responsibilities
- Enters data from cases filed in Justice Court into the Full Court System
- Processes and distributes incoming and outgoing mail
- Prepares files for each case and maintains physical files
- Processes fees and balances cash bag daily
- Prepares documents independently
- Schedules hearings and other court required appearances
- Manages deadlines for the filing of documents
- Manages docket to ensure timely dismissal of inactive cases when a dismissal request is filed by a party
- Prepares record on appeal, collect undertaking and transmit record on appeal
- Reviews documents , tracking and distributes the documents correctly
- Reviews and updates civil, criminal and traffic documents and case management policies
- Maintains docket of all court action and all documents filed in the Full Court system
- Prepares, enters, manages and works directly with Jury pools
- Responds professionally, appropriately and promptly to inquiries from the public and other agencies, both by telephone and in person
- Issues summons, subpoenas and citations
- Fills in for and assists other Clerks as needed
- Assists the public and processes fees at reception desk
- Maintains effective communication with co- workers, Judges and personnel from other agencies
- Adheres to and complies with strict standards of confidentiality
- Performs other related duties as required or assigned.
How to Apply
No applications are accepted through Indeed or online. You must complete an application which are available at the Cascade County Human Resources Department, Job Service or visit CascadeCountyMT.gov